Companies established in Malaysia are required to have at least one corporate secretary who must be a natural person, a resident in Malaysia and also a member of any one of the prescribed professional bodies or licensed by the SSM. Under the Companies Act 2016, a Corporate Secretary is not merely a filing clerk but also someone who is responsible for helping the board and directors to effectively govern an organisation. At our secretarial firm, our team will help our clients and their officers to fulfil their statutory compliance requirements to avoid any unnecessary non-compliance penalties.
Why Choose KS Chia & Associates for Your Corporate Secretarial Needs?
At KS Chia & Associates, we are adept at navigating the complexities of corporate governance, statutory compliance, and stakeholder communication. By partnering with us, you are not just fulfilling a regulatory requirement; you are ensuring that your company operates seamlessly, adheres to the highest standards of corporate conduct, and remains ahead of legislative changes.
Our corporate secretarial services include:
Incorporation of company
Conversion of sole proprietorships to Sendirian Berhad (Private Limited Company)
Provision of a resident company secretary
Preparation of documents for changes of directors/shareholders/company secretary/auditors
Maintenance & updating of statutory books & records
Filing of statutory annual returns
Provision of registered office and/or correspondence address
Deregistration of dormant companies
Contact us today at +603 6258 3692 to secure a partner that addresses all corporate secretarial needs, propelling your company toward sustainable growth and compliance excellence.
Requirement for Incorporation Of New Company
The proposed name of the company.
The proposed nature of business
1 Company secretary.
Director (Individual over 18 years old).
Shareholder (An individual or a Company).
Minimum paid up capital RM1.
REQUEST PRICING FOR CORPORATE SECRETARIAL SERVICES
What is the Importance of Having a Corporate Secretary?
Having a Corporate Secretary in Malaysia is indispensable for several reasons, reflecting their central role in ensuring corporate compliance, governance, and operational efficiency:
Regulatory Compliance
A Corporate Secretary ensures the company adheres to local laws and regulations, particularly the Malaysia Companies Act 2016. They oversee statutory filings, maintain necessary records, and ensure timely compliance with legal obligations, safeguarding the company from potential legal penalties.
Corporate Governance
They play a key role in enhancing corporate governance by advising the board on their duties, governance practices, and ethical conduct. This guidance helps foster transparency, accountability, and informed decision-making within the company.
Effective Administration
The Corporate Secretary facilitates the smooth operation of board and general meetings, manages shareholder communication, and ensures the proper execution of board decisions. This organisational role is crucial for the efficient management of corporate affairs.
Stakeholder Communication
Acting as a liaison between the company and its stakeholders (including shareholders, regulatory bodies, and the public), the Corporate Secretary ensures effective communication channels are in place. This role is vital for maintaining positive relations and trust with stakeholders.
Guardianship of the Company Constitution
By overseeing its constitution, the Corporate Secretary ensures that its operations and policies align with its governing document. This includes advising on amendments and helping to interpret its provisions, thereby guiding the strategic direction and integrity of the company’s governance structure.
What are the Roles and Responsibilities of a Corporate Secretary in Malaysia?
In essence, corporate secretaries act as facilitators of good corporate governance and legal compliance. Their comprehensive duties contribute to a company’s smooth operation, mitigate potential legal risks, and provide a solid foundation for its success.
Board Meetings
Corporate secretaries manage the administrative aspects of board meetings. This includes preparing agendas, attending meetings to take minutes, and ensuring proper circulation and storage of these minutes for future reference. Additionally, they track action items assigned during meetings and follow up with directors to ensure their completion.
General Meetings (AGM & EGM)
They draft and issue notices for Annual General Meetings (AGM) and Extraordinary General Meetings (EGM) in accordance with legal requirements. These notices provide clear information about the meeting’s purpose and relevant details for shareholders. Furthermore, they handle logistical arrangements for the meetings and ensure proper voting procedures are followed during the event.
Company Constitution
Corporate secretaries are responsible for maintaining the company’s constitution, also known as the Memorandum and Articles of Association (M&AA). This involves keeping the document up-to-date with any amendments approved by shareholders and ensuring its compliance with the Companies Act 2016.
Communication and Record-Keeping
They facilitate communication between the board, shareholders, and regulatory authorities. This ensures all parties receive timely and accurate information. Additionally, corporate secretaries maintain comprehensive records of company decisions, meetings, and resolutions, creating a clear historical record for future reference.